Running a vintage trailer rally means juggling a lot of moving parts—registrations, cancellations, site assignments, waitlists, confirmations, and all the little details in between. Over the years, we’ve tried a handful of platforms to keep things organized, but nothing has been as reliable and easy to use as TicketTailor. It’s become our go-to system for every rally we host, and it’s made our events smoother for both us and our attendees.
Why TicketTailor Works So Well for Rallies
Vintage trailer events often involve limited spaces and a mix of trailer types, camping needs, and special requests. Instead of sorting all that manually, TicketTailor does the heavy lifting.
Here’s how it helps:
Simple Registration for Attendees
When someone buys a ticket, TicketTailor captures all the information we need—contact details, trailer year/make/model, campsite needs, and anything else we add to the form. The system stores everything in one dashboard, so we’re not chasing down emails or missing details.
Real-Time Tracking of Registrations
One of the biggest advantages is the way TicketTailor updates registration counts automatically. As tickets sell, we can instantly see how many spaces are left. If a rally has multiple ticket types—like dry camping, full hook-up, or day passes—each category is tracked separately so we never oversell.
Easy Cancellations and Changes
Life happens, and people’s plans change. When someone cancels, TicketTailor makes it painless. Once a ticket is canceled, the system immediately frees up that space—no spreadsheets, no manual notes, no confusion. Ticket buyers can use the “Manage Tickets” button to confirm which events they have signed up for. (Upper right-hand corner of any page.)
Plus, if we have a waitlist enabled, it can automatically notify the next person in line that a spot has opened up.
Automated Confirmation Emails
As soon as someone registers, TicketTailor sends a confirmation email. We customize these with rally details, rules, maps, or links, so attendees get all the essentials right away. It cuts down on the back-and-forth and makes everything feel polished.
Exportable Attendee Lists
On rally week, we can export our full registration list—sorted by name, ticket type, trailer model, or any field we’ve collected. It makes check-in smooth and gives us accurate records for planning future events.
Affordable and No Subscription Required
One of the biggest reasons we love TicketTailor: it’s not a subscription service. You pay per ticket, and the fees are extremely reasonable. For a club or rally organizer trying to avoid big monthly costs, that’s a win.
Our Recommendation
If you’re hosting any kind of event—especially a vintage trailer rally—we highly recommend using TicketTailor. It’s dependable, easy to learn, and built for organizers who need a simple, effective system without unnecessary complications.
It’s made our process more organized, more accurate, and much less stressful. When rally season rolls around, TicketTailor is one of the tools we rely on most. See all of our upcoming rallies in our TicketTailor Box Office.
